Tips from an “Awesome” Wedding DJ

My DJ the Wedding Coordinator


 
The role of the DJ has totally expanded since DJs have become such a popular choice for weddings. The DJ is no longer someone who just “plays music” at your wedding. Instead, they set the tone for your whole wedding through music, like mini-entertainers. Obviously, someone’s got to get the audience’s attention and direct the activities throughout the wedding to make sure everyone’s having a great time. With a DJ, you get a built in emcee who’ll keep your guests involved in what’s happening. And so, DJs have evolved into all-around event coordinators of sorts.
 
Complaints such as “the music was in my face” or “we never saw the bride and groom after the ceremony” are far too common. (Click here to read the “Top 5 Gripes of Wedding Guests”) The good news is that many current DJs understand the importance of wedding organization and are active members of national disc jockey conventions and associations, such as the ADJA. These professional organizations are teaching a new generations of DJs the art of wedding coordination. Here’s the inside scoop on some helpful and insightful information that will make your process of hiring a DJ a lot easier! This article is from Mark Peace, an awesome DJ and the owner of Awesome Entertainment in Pasadena, CA, a name he certainly deserves!
 
Your DJ’s Responsibilities:
 
In most cases, your DJs will be responsible for emcee duties, such as announcements and making sure guests know what’s happening throughout your event. The ability to communicate with an audience clearly and tastefully is a talent: Take notice of your first conversation with your prospective disc jockey. This can help you get a sense of his/her personality and can help narrow down your choices before you even arrange an appointment. Ask for Videos or DVDs to see them in action at an actual wedding.
 
Your DJ is also responsible for programming and mixing music. It’s important that you let your DJ know your musical preferences. If there are songs you absolutely do not want to hear, have a ‘Do Not Play’ list; and if there are songs you absolutely must hear, have a ‘Must Play’ list. Be explicit and that way you’ll get what YOU want, not whatever the DJ feels like playing.
 
One of the most important roles of your disc jockey is the role of event coordinator. Your DJ should help you create a timeline. This includes the traditional activities such as your first dance, family dances, father daughter dance, mother son dance…and more…plus the cake cutting ceremony and the bouquet toss. Your timeline should include important song picks for these activities. ALWAYS finalize with your disc jockey no later than one week before your event to make sure your DJ understands exactly what you want. You should all be on the same page and know what to play and when to play it, and as for announcements, what to say and when to say it. Also make sure your DJ knows how to pronounce important names.
 
Your DJ should get everyone’s attention, including all your family and guests, the caterer, the waiters, the videographer and others before every activity so that everyone is prepared and on the same page
 
It’s generally reported that 80% of a wedding reception’s success lies in the hands of the DJ. It takes a good coordinator to optimize a 4 –6 hour reception time. But it takes your participation as well.
 
A great DJ is full of great ideas and can help you create the reception of your dreams, but remember to listen carefully before you choose a DJ and stay involved in the planning so the wedding reflects your tastes and personalities. Follow your instincts and you’ll find investing in a good DJ will yield you and your family and friends many priceless memories!
 

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Top 5 Gripes of Wedding Guests

 
Every engaged couple planning a wedding wants their wedding to be great. Think about the weddings you’ve been to. What made them great was that you – and everyone else- had a great time. Here are some tips to keep in mind so that you’ll create a fabulous experience for your wedding guests and make your wedding one to remember!
 
1.THE MUSIC WAS IN MY FACE.
 
The music was non-stop and so loud, you couldn’t hear a word anyone was saying the whole time. Most weddings include people that don’t get to see each other that often. Maybe they live out of town, or like everyone else these days, they’re just too busy. Your wedding is a time they look forward to celebrating with you. It’s also a time everyone looks forward to spending time with family and friends they haven’t seen for ages. But it’s pretty boring when you can’t have a conversation because the Rock music won’t let up, especially during the dinner course. There should be a law requiring at least a 10 minute time-out for loud music while people are eating! We’re not talking about NO music, just some low key music geared for easy conversation.
 
2. I’M SINGLE AND I HAD TO SIT OUT EVERY DANCE. NOT FUN.
 
Seating is an important consideration for any wedding. But sometimes it’s impossible to put everyone exactly where they’d like to be. That’s when a great music plan comes in. If you’ve ever wondered why ‘line’ dances, group dances and other planned activities are so popular for weddings, it’s because they work; they get singles to actively participate in the wedding and that’s what having a good time – for everybody – is all about.
 
3. WHEN WAS THE FATHER DAUGHTER DANCE/ YOU’D THINK THEY’D LET ME IN ON IT, BUT I DIDN’T EVEN KNOW THEY HAD ONE.
 
When people are close enough to you for you to invite them to your wedding, you can be sure they’ll be looking forward to celebrating with you and participating. If they never get to feel that they’re ‘included’, it’s quite a let-down and people often feel disappointed, even hurt. A good band leader, MC or DJ knows that it’s a ‘must’ to get everyone’s attention before announcing the first dance, or any special dance.
 
4. AREN’T THE BRIDE AND GROOM SUPPOSED TO AT LEAST STOP BY YOUR TABLE TO SAY ‘HELLO’? WE NEVER SAW THEM AFTER THE CEREMONY.
 
You’d think that every couple would be courteous enough to acknowledge the people at their wedding. WRONG! It’s almost a no-brainer that if you don’t care enough to ‘make the rounds’ at some point during your wedding, there will be some hurt feelings. There’s nothing like the warmth and caring on the part of the bride and groom to give a wedding a great ‘vibe’.
 
5. I THOUGHT THE CEREMONY WOULD NEVER END.
 
Here’s a top 10 complaint: We arrived in time after a pretty long drive, but had to wait quite a while for the ceremony to start. It seemed to go on and on. After the Officiant’s sermon, a unity candle lighting ceremony and a special song, the bride and groom recited special vows they had written for each other. This was followed by a live performance of another special song. The ceremony felt never-ending. It would have been enough to have one special song for the unity candle and save the second special song for the reception.
 

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Tips For Your iPod Wedding

To use an iPod or to not use an iPod for your wedding….that seems to be the question. Bands, DJs, CD Players, iPods…there are already so many options! Finding the right kind of music for your wedding is an important step in your wedding planning process.
 
Finding the BEST way to play your music is a question you need to answer. We’ve compiled some tips that might come in handy if you decide to go with an iPod wedding.
 
If You’re Planning An iPod Wedding On Your Own
 
• Don’t even THINK of doing it all on your own. Have a friend help you at the wedding. Let them be at the controls to ‘work’ the program and coordinate the highlights, etc. A ‘dry run’ to work out logistics is a must.
 
• Do a sound check at least a few days or a week before the wedding. This will ensure that everything will run smoothly on your big day and that the sound quality will be at its finest.
 
• Select the special songs you’ve chosen for special highlights at least 2 or 3 weeks before your wedding day if possible. Add them to your playlist on your iPod. Select your favorite ‘Dinner’ or background music CDs and add them also, and do the same with favorite dance numbers.
 
• Consider renting an iPod already ‘loaded’ with dance songs and romantic movie soundtracks. Then let the DJ add your MP3 playlist. More and more DJs offer ‘loaded’ iPods with dock and speakers for around $200, sometimes less.
 
If You’re Having A DJ
 
• Give the DJ your special MP3 selections and include them with the music program you and your DJ work out together.
 
• Make sure to have a meeting with your DJ at least 2 weeks before the wedding to finalize your plan.
 
• Have the DJ print out a program (your script) including all toasts, special dances, special ‘must play’ songs, even your ‘don’t play’ selections.
 
• Coordinate your ‘script’ with the caterer, photographer, videographer and have a friend the DJ can call on to help coordinate special moments such as first dance, father daughter dance, mother son dance, toasts, etc.
 
So whether you’re using a DJ with an iPod or doing the music all on your own, in both cases- we should say all cases- you’ll want to incorporate all the musical elements that will add the magic you’re dreaming of.
 
To find out more insider planning tips- tips you’ll be glad to find out before your wedding- read more from our Complete Guide to an iPod Wedding and check out our Music Planning 101 pages for more planning ideas and tips!
 

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How to Avoid the 3 Biggest Wedding Mistakes

 
Have you heard of the wedding day blues? That’s what happens when all your most longed for visions and plans for a great wedding seem to go out the window. As you’re walking down the aisle in silence, you realize the speakers are not working. Very few guests got to hear or pay attention to your first dance. And what was that racket going on in the kitchen while you were dancing?
 
Your mom kept complaining that the music was too loud all through dinner. And she’s not really all that complaining. Everyone did seem to leave kind of early. Didn’t they have a good time?
 
And you feel awful that you forgot to wish your favorite aunt a happy birthday, and your DJ mispronounced everybody’s names.
 
But we know this isn’t going to happen to you. Your wedding will be great because, for one thing, you care enough to have read this far, and because now that you have, you’ll find out that just being aware of the pitfalls and just knowing the key ingredients of a great wedding will empower you to guarantee that your wedding will be as wonderful, if not better than you dreamed.
 
To know what those key ingredients are, take a look at our Wedding Music Planning 101 Articles and read How To Avoid The 3 Biggest Wedding Mistakes and you’ll become aware of how to guarantee an exciting, emotional, unique and warm wedding- as well as how to guarantee that your family and friends all have a fabulous time.
 
Remember, music is the secret ingredient of every great wedding. And the beauty of music is that it’s not about how much money you spend. It’s a fact: rich or poor, backyard or ballroom, the amount of money you spend on your wedding will not make it great…but your music plan will.
 
We wish you the very best of weddings and the best of times.
 
With love,
Gloria and Barbara

 

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6 Special Ways to Honor Your Mom at your Wedding. Which is your Favorite?

 
1. Walk down the aisle (the recessional) to the same song as your mother did.
A really nice idea is to walk down the aisle to the same song your mother and father played for their wedding. This is a terrific tribute to both parents.
 
2. Give a rose to your mother and the groom’s mother as you walk down the aisle. Your florist can leave two roses loosened in your bouquet. Then, just as you get to the altar, you can pull one out for your mother, and one for the groom’s mother for a slightly dramatic but very warm touch.
 
3. Before the ceremony, leave a personalized handkerchief along with a special flower, like an orchid, or a rose, on each mother’s seat. The handkerchief is a great keepsake of your wedding. Of course, it’s always nice to include a special personal note of thanks too.
 
4. Instead of doing a “bouquet toss,” dedicate your bouquet to your mother. We read about one wedding where the bride gave a short little speech about someone who’s very special in her life. She never let on who it was about until the very end when she dedicated her bouquet to her mother. Everyone was surprised, especially her mother. Well of course, there wasn’t a dry eye in the house! Thanks to whomever wrote about that wedding on the internet. We love this idea.
 
5. Think of duplicating your mother’s bridal bouquet. That’s a very special touch she’ll love. All you have to do is show the florist a wedding picture of your mother with her bouquet. You could do the same thing with the wedding cake.
 
6. At your wedding reception, you can play a special mother daughter song and actually dance with your mom. Having a special dance with your mother is ‘the new normal’. You can add to the charm by presenting a personalized gift CD of the song to your mom. Guaranteed, she’ll treasure it forever.
 
Let us know which one is your favorite by leaving a comment!
 

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The Story of our Father Daughter Song, “YOU’RE MY HERO”

We were excited to find so many YouTube videos with our father daughter song, “You’re My Hero!” Lots of them are for weddings, and now, we find that a lot of folks are catching on that this is not only a wedding song but a great song for Dad’s birthday or father’s day, or other special occasions. This particular video is one of our favorites and was made as a tribute from a daughter to her father. (If you like it as much as we do, let us know & “digg” it!)

A Special Relationship… A Father and a Daughter

There’s something so special about a father daughter relationship. He was, after all, your first love….that important wonderful man you first looked up to for strength and guidance, wisdom and support.
 
We Second the Emotion of Gratitude
 
If you’re lucky enough to have a great relationship with your dad, your wedding day and the moments of your Father/Daughter dance will be that much more meaningful and moving. You’ll feel your gratitude and love even more.
 
Actually expressing your gratitude and understanding and just how much your Father has meant to you as you were growing up is a terrific gesture anytime, but especially on the occasion of your wedding. He’s probably feeling many mixed emotions at this time, and what a wonderful thing it would be to express your own feelings to him right now. He may not show it, but even ‘tough guy’ Dads melt when their little girl becomes a bride.
 
And yet, sometimes we can’t quite picture ourselves ‘saying’ all these things to our Dads. Sometimes…like now… music speaks louder than words.
 

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New Trends for Brides Entrance Songs

When I envision a wedding, usually the first thing that pops into my head is an image of the bride walking down the aisle. In fact, I think every woman imagines that scenario, from childhood until their big special day. I even remember one time when I was about 10, my friend and I were flipping through wedding magazines and fantasizing about walking down the aisle! Walking down the aisle is perhaps the most special moment of the ceremony for the bride and should be accompanied by a special song, a song that feels like an extension of the moment.
 
Normally when we think of brides entrance songs, standard ‘hits’ such as Wagner’s, “The Bridal Chorus” and Mendelsson’s, “The Wedding March” pop into our heads. These are safe picks, but now it’s 2010. The new trend for brides everywhere is choosing a song that sounds refreshing and contemporary but still captures the idea of a traditional wedding through rich, emotion-filled lyrics. Since a wedding is a once in a lifetime event, brides have been requesting entrance songs that speak to them in a new and unique way.
 
Check out some of our new brides entrance songs, including the popular hit, “When She Walks” and let us know what some of your favorite brides entrance wedding songs are!
 

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Mother’s Day – A Day for Gratitude

Can we ever really have enough gratitude for our mothers? Let’s face it, it takes years to be grateful for some of the lessons in our life. Like the times we were grounded, or deprived of TV or not allowed to go to a sleep-over and it felt like the end of the world.
 
One way or the other, our mothers helped us to grow and change and mature and discover what we want out of life. And sometimes, even though we may not always realize it, they teach us how to find it.
 
So on Mother’s Day, no matter where we are in life, looking for love, in love, about to be married, or soon to be celebrating a wedding anniversary, or your baby’s first year, first tooth, your own child’s graduation, let’s consider ourselves blessed to have a mother to celebrate on Mothers day.
 
How to Show your Gratitude on Mother’s Day
 
Aside from the usual gift ideas, there are many clever ways to be a little different. For the unexpected, you can send an animated e-card from www.Rubberchicken.com. One of our favorites is ‘the Psychic’, a character that will wish your mom a Happy Mother’s Day in a way you’ll…well, check it our for yourself!
 
Or, you can show your gratitude and love by sending your mother a song. There’s nothing like words and music to say the things we often find hard to express or say in person. Whatever you do for your mom on her special day, we wish you all many years of love and appreciation for each other. Happy Mother’s Day!
 

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Bands and DJs 101

Planning a wedding can be intense. You’ve probably never been so busy. From the minute you set the date, it’s been all about your gown, clothes, the wedding location, flowers, bridesmaids, your honeymoon, shopping, registering and on and on…But thank goodness, you’ve hired a great band or a fabulous DJ. At least your music is taken care of.
 
Or is it?
 
Well…maybe. But don’t count on it. You’d be amazed at how many couples plan their weddings so carefully…even obsessively (!) only to let the ball drop where the most emotional and critical part of the wedding is concerned…their music.
 
So why is music so neglected, almost the ‘orphan’ of the wedding?

Wedding DJProbably because most couples think… ‘Our wedding DJ or band will take care of everything once we choose our favorite few songs’…Well, you could leave it all to the band or DJ you hire. Lots of people do. But that’s leaving the most important emotional part of your wedding to blind chance.
 
Like the time the DJ made the announcement for a couple’s first dance. Only thing… he forgot to get everybody’s attention. Oh…he also never bothered to coordinate the timing with the kitchen, and out came the plates and the trays and the distraction of the salad course being served just as the couple was starting to dance. When it was all over, no one ever knew there was a first dance. You can’t make up something so crazy, but this actually happened at a very expensive wedding.
 
Before You Hire Your Band or DJ …There are key things to know and to ASK …not only before but after you hire them. Here’s a link to some great checklists and questions to keep in mind when you’re interviewing and hiring your professionals. (Before You Hire a Band or DJ)
 
Already hired a band or DJ? Here’s some important pointers on what to do now. (After You Hire a Band or DJ)
 
Also, unless you have a pretty good idea of what you want, it’s the band or DJ’s choices that’ll rule. That’s not to say that they won’t have good ideas, but remember…it’s not their wedding. It’s yours. And in the final analysis, nobody knows what’s right for you better than you!
 
If you want to make your wedding a fabulous success and avoid last minute problems, stick with us…we’ll be posting lots of new wedding music tips … and clips. You can also visit Wedding Music Central for more in-depth articles and information in our Expert Planning section.
 

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What You Need To Know About Basic Wedding Terminology…the ‘Scenes’ of Your Wedding

Here’s another important step to take at the beginning of your wedding music planning.
 
Successful wedding planners, consultants and musicians instinctively conceptualize different parts of the wedding as ’scenes’, using the definitions we outline here. If you use these categories when dealing with your wedding professionals it’ll be easy to stay on the same page with them…plus…you’ll have a natural framework to use for building variety and drama into your wedding plan.
 
Wedding Processional MusicPrelude ~ Pre-Ceremony: This is the very beginning of the wedding, the time you allow for everybody to arrive and get seated before the Ceremony begins. Listen to Prelude Music Sound-clips Now
 
Pre-processional: When everyone is seated, waiting for the Processional to begin, you can introduce a special piece of music to set the tone…like “The Wedding Song”…or as background music so elderly relatives or special friends who are not part of the official Wedding Party can be escorted down the aisle to their seats reserved in front. Listen to Pre-Processional Music Sound-clips
  Read More »

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